LiquidFiles Documentation
This article refers to user limited licenses only. If you purchase an Unlimited User license, you can configure your LiquidFiles system however you want, with no license restrictions.

LiquidFiles licenses aims to roughly follow how a user limited email server might be licensed. We assume that your organization has internal users, i.e. your users, on your payroll. We also assume that there are users outside of your organization, external users, i.e. your customers, suppliers, partners and so on. If this was an email server, you would have accounts on your email server for your internal users, but anyone (external users) can send emails to you.

This is the model LiquidFiles aims to replicate.

In LiquidFiles, we call your internal users "local users" and anyone else are called "external users".

Your Local Users are the ones you need to purchase licenses for. You don't need to purchase licenses for external users.

Feature Overview Licensed vs Unlicensed Users

Feature Local Users
Requires License
External Users
Does not require License
Send Secure Messages Can Send to Anyone Can Only Send to Local Users
Shares Read/Write Access Read Only Access
Can be Filedrop Recipient -
Can be FTPdrop Recipient -
Can be Emaildrop Recipient -
Can create FileLinks -
Can send File Requests -

The table above outlines what the license enables you to configure. As an admin, you can still restrict local users to only have access to certain features and only send to certain domains, and so on.

Local and External Users in this case refers to license limitations. You may want to configure a group of technically external users to be able to have read/write access to one of your file shares, setup an external user as a recipient of a Filedrop or Emaildrop. In those cases you will need to configure that user as a local user.

Secure Messages

With sending Secure Messages & files, this is what most closely resembles emails and by comparison, local users are your users that can send to anyone, external users can only send to your local users.

When receiving Secure Messages, it is possible to send with permissions that only specified recipients can download, only specified recipients and local users, or that anyone can download. If you send with the permission that only specified recipients and local users — only local users will be able to access this message and files.


Local Users have access to share with read/write access and External Users will only have read-only access.

If for instance you setup a collaboration share with an external group of users, they will need to be configured on your system as local users to be able to have read/write access to a share.


Filedrops is a function that creates a predefined URL where anyone that visits can send files to the pre-defined Filedrop recipient. If your LiquidFiles system is, an example Filedrop would be, where you configure your support team as recipients as receivers for any file droped at this Filedrop URL. Filedrop recipients can only be local users, anyone can send files using Filedrops.


FTPdrop is a function where you can enable FTP/FTPs/SFTP/SCP on your LiquidFiles system and setup a user and password for a FTP/FTPs/SFTP/SCP account. When someone uploads a file to this account, a secure message will be created where this file be attached. Only Local Users can be configured as recipients for a FTPdrop. Anyone (that knows the username and password) can upload files.


Emaildrop is a function where you can enable email/smtp delivery on your LiquidFiles system and setup a recieving email address. If your LiquidFiles system is, an Emaildrop email might for instance be where anything sent to this email address will be delivered to a predefined list of recipients. You can only configure Local Users as recipients for Emaildrops. Anyone can send files to an Emaildrop.


FileLinks are simple links to files without the need to actually attach a file to a message. You just upload a file and will get a link that you can share in an email, instant message, post on a forum, ... Only Local Users can create FileLinks.

File Requests

A File Request is where you send an email from the LiquidFiles system with a one time use link in the email that will enable the recipient to send something back to you. This can for instance be that someone needs to send you a large CAD drawing. And instead of setting something up in their end, you can just send a File Request. The recipient of the File Request clicks on the link, attaches the file and it will be delivered to the sender of the File Request. Only Local Users can send File Requests.


As you can see in the feature list above. The LiquidFiles license scheme is built so that you will only need licenses for your local users, and in the case of shares, users you collaborate with.

When someone sends files to you, or respond to File Requests and similar, they will not require any license.